Agenda for the Drayton Parish Council Meeting
Notice is hereby given that the next Parish Council Meeting
will be held on 9th April 2024 at 7:00pm in the Caudwell Day Centre
Members of the Parish Council are hereby summoned to attend the meeting of Drayton Parish Council
for the purpose of transacting the following business set out in the agenda hereunder.
Members of the public are welcome to attend and participate during the public participation session.
Signed: Anita James Published: 3rd April 2024
Anita James (Clerk) Email: Clerk@DraytonPC.org
1 Apologies for Absence. Council to receive, review and approve apologies submitted. Graham Webb.
2 Declarations of Interest, Dispensations or Use of Delegated Powers.
3 Public Participation. (15 minutes maximum).
Subject to standing order 3(f), a member of the public shall not speak for more than 5 minutes.
4 Report from Chairperson Richard Wade. (10 minutes maximum).
5 Report from OCC Councillor Richard Webber. (10 minutes maximum).
a) High Street Vehicle Activated Signs (VAS). Update on the repair to the broken VAS.
b) Chestnut Drive Road Adoption. Update.
c) County Councillor Priority Fund. Ideas and suggestions: Public Art Village trail/footpaths, Vehicle Activated Sign, Defibrillator, Playground equipment for Manor Farm.
6 Report from VWHDC Councillor Adrian Cooke. (10 minutes maximum).
7 Minutes of the Previous Parish Council Meeting.
8 Action Checklist from the Previous Meeting. To note the list of actions undertaken and completed since the last meeting.
9 Finance & Personnel Committee (Patricia Athawes).
a) Payments.
i) To receive and note the list of payments.
ii) To approve the payments to be made following the meeting.
iii) To confirm the two Councillors who will authorise the on-line payments between this and the next Parish Council meeting.
b) Bank Statements and Reconciliation. To sign the bank reconciliation and note the bank statements for last month.
c) Disposition of Council Funds. To note the disposition of council funds.
d) Football Club Roof Repair Short Fall. To note that the football club have requested an additional £2,380.00 to cover the cost of repairing the football club roof following a revised quotation and invoice from Sharman Roofing to the Football Club. To resolve weather or not to cover the additional cost.
e) Grant Application. Oxfordshire South & Vale Citizens Advice. £1,500.00
f) Bank Signatories. Two additional signatories for bank account required.
g) NS & I Savings Account. Request to close NS & I savings account.
h) Any Other Urgent Financial Matters Arising. To receive and consider any urgent financial matters arising since the issue of the agenda.
10 Planning Committee (Graham Webb).
a) Planning Applications. To note the planning applications discussed by the Planning Committee.
b) Any Other Urgent Planning Matters Arising. To receive and consider any urgent financial matters arising since the issue of the agenda.
11 Neighbourhood Development Plan Working Group (Graham Webb / Programme Manager).
Programme Managers Report To note the monthly report from the Programme Manager.
12 Rights of Way & Conservation Working Group (Richard Wade). Update.
13 Landscape Management Plan Working Group (Richard Wade). Update.
14 Public Art Working Group (Pervin Shahin).
a) Village Trail / Footpaths. Proposal.
b) Entrance Signs (Elaine Wade). To consider repainting the word ‘Drayton’ on the village entrance signs.
15 The Dovecotes.
Public Open Space (POS). To consider adopting the POS.
16 Manor Farm (Elaine Wade). To note and discuss the state of the hedgerow alongside the public open space and treatment of Hemlock on the Manor Farm site.
17 Public Transport Liaison Representative. To consider filling this vacancy.
18 Parish Council Website.
19 Any items to be noted from Parish Councillors.(No decisions will be taken under this item).
20 Date of the next Parish Council Meeting. 14th May 2024.
Standing Order 3. Meetings Generally (x) A meeting shall not exceed a period of 3 hours.