Finance & Personnel Committee

The Finance and Personnel  Committee is responsible for the proper financial management of the Council and it’s adherence to statutory financial controls. It monitors spending and works with the Parish Clerk to develop spending and funding plans. The Finance and Personnel Committee presents the annual budget to the Parish Council, for the Council’s approval, and recommends the level of the Precept for the full Parish Council to vote on. The Finance and Personnel Committee is also responsible for all aspects of the Council’s policies and strategy relating to any staff and contractors hired by the Council.

The Parish Council operates under agreed Financial Regulations and has an annual 2016-17 Budget  which is drafted at the November meeting of the Finance and Personnel Committee and agreed at the December  Parish Council meeting. The 2016-17 Budget was approved at the November  2015 Finance and Parish Council meetings (see relevant Minutes below and on the Council’s Minutes page)

The 2016-17 Annual Accounts and Supporting Statement  have been audited (May 2017) by an Internal Auditor – Arrow Accounting – and their report for the last financial year  is given here: Internal Audit Report – Drayton 2016-17, The 2016-17 Annual Return and Variance Analysis have been submitted for Examination  (June 2017)  to the External Auditors (BDO), appointed by  the government, and their audit report is due in September 2017 will be published here when available . 2016-17 Electors Rights can be exercised from 6th June 2017 to 15th July 2017.

Under the Local Government Transparency Code 2014 parish councils publish their receipts and payments. These are to be found in each month’s Parish Council Minutes and the Council’s cash book summarising these receipts and payments in the year to date is published quarterly here

Details of the Council’s land and Assets can be found here

The Finance and Personnel Committee operates under these Terms of Reference

Agendas and Minutes of Meetings

Date Agenda Minutes
13th November 2017 Agenda

TAB Accounts 2015 2016 TAB Drayton GRANT APP FORM 2017-18 (1)

CS Final Accounts – 2015-16 CS Signed accounts 2015-16 CS Copy of Income and Exp 2016-17 CS Grant Application Form – Drayton

2017 11 2017-18 Budget agreed Dec 2016 updated to11th Nov 2017

2017 11 2018-19 DRAFT Budget to Finance Committee

Precept Setting Report 2018-19

Clerk’s Report to Nov 2017 F&P Committee

PWLB Application Form

DRAFT Minutes
29th September 2017 Agenda   Minutes
Business Case 2017 09 01 Walnut Sports Facility Business Case V12.3
Business Case Drayton sports pavilion reality check v3
Business Case 2017 08 Cash flow version Capital DEP
Business Case 2017 09 Clerk’s Note on Sports Fiels Maintenance Costs
Risk Assessment Drayton 2020 Risk Assessment 2017-18
11th September 2017 Agenda  Minutes
Grant Application Home Start grant application
Grant Application Be Free Young Carers 170822 GRANT APP FORM 2017-18
Be Free Young Carers 2016-17 accounts – signed
Be Free Young Carers – Leaflet 2017
Grant Application Millennium Green GRANT APP FORM 2017-18
Millennium Green Final Accounts 2017 v1
Internal Audit Review of Effectiveness of Internal Audit Carried Out in 2016-17
Risk Analysis Papers Drayton Parish Council Risk System_Reviewed 5th Sept 2016
Risk Analysis Papers Risk Assessment Part 1 Financial 2016-17
Risk Analysis Papers Risk Assessment Part 2 CouncilActivities 2016-17
Risk Analysis Papers Drayton 2020 Risk Assessment
17th July 2017 Agenda
15th May 2017 Agenda DRAFT Minutes
13th March 2017 Agenda
23rd January 2017 Agenda Minutes
14th November 2016 Agenda Minutes
17th October 2016 Agenda Minutes
September 2016 Agenda Minutes
May 2016 Agenda Minutes
February 2016 Agenda [Grass Contractor Appointed]
January 2016 Agenda Minutes
November 2015 Agenda Minutes
September 2015 Agenda Minutes
May 2015 Agenda Minutes
February 2015 Agenda Minutes
November 2014 Agenda Minutes
September 2014 Agenda Minutes
May 2014 Agenda Minutes
January 2014 Agenda Minutes
November 2013 Agenda Minutes
September 2013 Agenda Minutes
May 2013 Agenda Minutes

 

The Finance and Personnel Committee meets quarterly. The 2016 meeting dates are:

4th January Review of Risk Assessment System Assessment/Annual Review of Parish Council’s Assets; Review of Effectiveness of Audit
9th May Annual Return to External Auditor; Insurance cover reviewed; Standing Orders/Direct Debits Reviewed
5th September External Audit Report Received; Risk;  Internal Audit report received; Appoint Internal Auditor;
17th October

14th November

Risk Assessment; Project budget and accounting

Draft 2016-17 budget; Review Charges; Recommend precept;

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